The interface is different than it was in earlier versions of SharePoint, and some ways you interact with the software have changed. They both point to the same place. The details pane, shown at right in the screenshot below, is part of Microsoft’s attempt to enroll us all in the process of keeping clean metadata about files and other items. SharePoint calls these apps, and you can add these by clicking the third button from the left on the big panel in the middle of your site — it says “Add lists, libraries, and other apps.” They include: A page. The Help files contain useful information for writing rules in Nintex Forms. (I would wager that if you never saw another “please disregard the previous message; I’ve attached the correct newest version of the file here” message pass through your inbox, it wouldn’t be too soon.). For example, you might create a list that shows the status of business contracts, and create a status indicator that reports the percentage of active contracts, or contracts that are complete. These document libraries offer the ability to check files out to make sure that only one person edits them at any given time, to keep versions on file so that you can see the revision history and activity of a given document, and to create folders to structure documents logically within the library. What does this mean for me? If the hierarchy is confusing, think of it like this: a site is a file drawer in a file cabinet, and the pages, libraries, lists and other types of content are the individual folders within that file drawer. I couldn’t find a setting in SharePoint that made this easy as I had done in Excel and Project before. Or perhaps you are new to SharePoint, or are interested in teasing out the power of SharePoint Online as you work with your team. PowerPoint vs. Google Slides: Which works better for business? Once you click Apply, you can add the names and email addresses of the people to share with, and you can create an optional message to include with the email these folks will receive that contains the link. Sharing lets you add other people to a document. It shows that a decision will have to be taken and the process flow will follow a … But SharePoint is as complex as ever, and if you’ve used earlier versions of SharePoint, you’ll find that in the 2016 and Office 365 “next wave” releases, Microsoft has definitely moved the cheese. The colour of the new icon matches the main colour of the site. Lists are collections of like items. Lists can contain items that are part of a workflow, or report employee participation in training programs. This thread is locked. It’s shown collapsed in the screenshot above, but just click on the words in the tab menu — Browse or Page in this example — to expand it. (See our cheat sheets for the on-premises versions of SharePoint 2013 and SharePoint 2010.). Open/Edit. There are form libraries, which store XML forms that your business can use to route information through Microsoft InfoPath; picture libraries, which just store image files; and wiki page libraries, which basically create a quick way to edit text and have it remain on the web as well as link that text to other pages — a poor man’s shareable text editor, you might say. In Office 365, you get a much richer selection of options for sharing than you do in on-premises-based SharePoint. You can follow the question or vote as helpful, but you cannot reply to this thread. If you want, you can customize the library a little bit at the same time you are creating it by clicking the Advanced Options link, which brings up the Site Contents > New screen. A document library. But then a colleague showed me a little trick that scratched the itch just fine. If you refer to the symbol below, I would like to share with you the information that this symbol means the file or item is newly uploaded. You must be a registered user to add a comment. When in doubt, choose yes — you would be amazed at how often this versioning history comes in handy. Other kinds of libraries. You can create a document library that lets you upload Word files and other files to share. Take a look: The credentials area. On the Site Contents > Your Apps screen, click Document Library under either the Noteworthy section or the Apps You Can Add section. As part of the Office 365 subscription, you automatically get the latest version of the software. Integrating SharePoint content with Outlook, 5 tips for working with SharePoint Online, For easy access, you can click the star icon in the top right corner of any site to follow the site and have it appear in the. If you have any questions about or need assistance in planning for this change then please contact the GCC Group Support Team on 0845 260 1151 or firstname.lastname@example.org. A page is exactly what it sounds like — a page that is edited within the browser using the editor functionality in SharePoint. Re: RE: New Sharepoint Library Symbol also seeing in Modified column, after a workflow runs, the document now shows modified by SharePoint App. To display status icons in SharePoint lists in my case, I needed to show a Red/Yellow/Green status symbol. From the Site Settings menu (this is the cog wheel icon at the top right of your window), click Add an app. This article is about the Office 365 version of SharePoint, known as SharePoint Online — the one for which you or your company pays a subscription fee and that is run within Microsoft data centers and not by your own IT staff. What is a symbol with three small blue lines that appear on the left top of the first letter of the name of a file?? Computerworld |. Share. Sites are basically collections of content, so you can create sites underneath your main SharePoint site (kind of like large folders on your file system) to collect related materials that deserve their own focus. But how do you control who actually has access to that file? That’s what this cheat sheet is for. If you have never heard of SharePoint, you have probably been living under a rock. This is fairly straightforward. -------------------------------------------------, Microsoft 365 Apps or Office 365 Business. When you first log on to a new SharePoint site, you’ll see a screen that looks like this: New features on that screen include the following: Once you click into a site, you’ll see the following screen. This is not an important choice, as a document library can hold just about any type of file. When you click on Share in the menu, you get a small window called “Send Link.” This enables you to send a direct link to the document you are sharing to another party. A list. To get started sharing documents and files, you will probably need to create your own document library. The setup . SharePoint Online includes the Ribbon, a panel at the top of the window where almost all of the functions possible on a given page are grouped and displayed. Thanks. This makes it much easier for SharePoint to learn what we work on and to populate suggestions about related content, for administrators to be able to apply record retention policies and document lifecycle management, and for search to return better, more relevant rresults, among other benefits.